anywhere and flexible
enough to suit my
Update: More screenshots have been added as a gallery at the end of the post.
Inspiration has struck once again. Took boredom, dissatisfaction, and a little betrayal, but I found it.
I found it by thinking about how all the GTD setups I’ve seen and created didn’t really help me do much of anything. They were unimaginative, lifeless, boring, and quite often facsimiles of GTD apps. Beyond the cyclical urge to fresh things up, where was the motivation?
So I was inspired to create a better way, an approach within the ever customizable Evernote ecosystem that would coach and inspire every step of the way. Hanami Design System 3 has the promise to be that system.
Some basic GTD stuff
Since many people who visit my website are interested in Evernote GTD setups, here are a few highlights:
An interactive daily review
The new Daily Review stack is arranged to be interactive, not passive. You actively move through the notebooks, one by one, in order, moving notes/projects in and out based on the action required at that step.
Tools such as checklists and filters are kept within the appropriate notebooks. Scan Ticklers holds my tickler notes; Filter Projects gives helps me determine whether a project is worth doing now or even keeping.
- Clear emails. Deal with emails and send what’s needed to Evernote.
- Clear notes. Create new notes from what I’ve been jotting down on paper. Drag actions to the appropriate context notebook (under Next Actions), create new projects, etc.
- Scan ticklers.
- Review calendar. Last week, this week. Create actions (new notes) and drag them to the appropriate context notebook.
- Filter projects. Drag all active projects here and filter them. Move the first to the next notebook.
- Create next actions. Review projects and create next actions (by creating new notes). Move notes to the appropriate context notebook. Move project to Schedule today (next notebook).
- Schedule today. Block out time for the project on my calendar (if possible). Move project note back to Active (under Projects). Go back to filter projects until all have been reviewed.
This arrangement forces me to do something at every step. I sort, I filter, I review, and I’m less likely to skip. Next actions are created within each notebook and quickly dragged to where they’ll be attended to next.
If I spot something in my inbox (or anywhere) that can be done in two minutes or less, I drag it into the Two Minutes notebook and then do that something immediately.
Since a GTD enthusiast already knows he/she should be doing two-minute items right away anyway, this might seem superfluous, but the reminder and the satisfaction of seeing a two-minute item killed instantly has made this notebook worthwhile for me.
As mentioned at the start, my playground wasn’t limited to just David Allen’s Getting Things Done. From the Five S’s, I’ve taken steps to put tools (such as checklists) where they’re most needed. From Scrum, I’ve begun putting active projects I can’t yet schedule into the Backlog. Someday/Maybe items are in the Icebox.
Obviously I’ve not covered everything this system does and unfortunately further updates will have to wait for me to return from a two week break from writing. Rest assured that I’ve very far along with fresh ideas on how Evernote can be leveraged for a task and life management system and I’ll be anxious to get your feedback.
Take action and take care.